ND Paper New Vendor Registration Form

  • Vendor Information

  • Vendor Address Information

  • This is the general or department email address for receipt of purchase orders (cannot be a personal email)
  • Vendor Representative Contact Information

  • Remit to address (if different from ordering address)

  • Supporting Documents

  • Drop files here or
    Accepted file types: jpg, png, gif, ico, pdf, ppt, docx, doc, Max. file size: 50 MB.
      Please attach completed vendor W-9 (for US Vendors) or applicable foreign tax registration certificate.

      Please make sure your form contains the full legal entity name (including LLC, Inc, etc.)
    • Drop files here or
      Accepted file types: jpg, png, gif, ico, pdf, ppt, docx, doc, Max. file size: 50 MB.
        Please attach your company's Certificate of Insurance (COI).
      • Working with ND Paper

        At ND Paper, we believe acting ethically and responsibly is not only the right thing to do, but also the right thing to do for our business. Our Supplier Code of Ethics sets out our expectations for suppliers in the areas of business integrity and anti-corruption, labor practices, health and safety, and environmental management. All suppliers, vendors, contractors, consultants, agents and other providers of goods and services who do business with or on behalf of ND Paper are expected to follow our Supplier Code of Ethics and all other relevant policies as a condition of doing business with ND Paper. Suppliers are also expected to communicate and apply the Supplier Code of Ethics and relevant policies throughout their supply chain.

        Our Code of Ethics is listed below. Please review and acknowledge.
      • Code of Ethics


        Health, Safety & Security
        ND Paper is deeply committed to the health, safety, and security of its employees. Suppliers must comply with all applicable safety and health laws and regulations in the countries in which they have locations.

        Because suppliers often work directly alongside ND Paper employees, ND Paper suppliers are expected to take all appropriate measures to verify employees’ backgrounds and qualifications. In addition, ND Paper suppliers shall proactively manage health and safety risks to provide an incident-free environment where occupational injuries and illnesses are prevented.

        Non-Discrimination & Anti-Harassment
        Suppliers must not discriminate in hiring, promotion, salary, or any other terms or conditions of employment, against any worker based on age, disability, ethnicity, gender, marital status, national origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, gender identity, marital status, ancestry, or any other status protected by law.

        Suppliers must not threaten workers with, nor subject them to, harsh or inhumane treatment, including but not limited to verbal abuse, mental or physical coercion, and sexual harassment.

        Use of Subcontractors
        ND Paper appreciates that in today’s business environment, suppliers may have reason to subcontract certain aspects of their service delivery. To become a ND Paper supplier, you must pass through a competitive procurement process, which may include rigorous due diligence of your business. Suppliers who wish to delegate services to subcontractors will be expected to maintain the same level of excellence ND Paper expects to receive from its suppliers.

        • All suppliers must notify ND Paper in writing should the use of a subcontractor be deemed as necessary for the completion of work as well as disclose the subcontractors used.
        • ND Paper reserves the right for final approval on any subcontractors used for ND Paper business.
        • ND Paper reserves the right to review the subcontractor POs and invoices if any subcontractors are used.

        Maintenance of Accurate Records
        We expect our suppliers to maintain accurate financial books and business records in accordance with all applicable legal and regulatory requirements and accepted accounting practices, including with respect to all invoices submitted to ND Paper for payment or reimbursement.


        Environmental Compliance
        Environmentally responsible production is at the core of who we are as ND Paper. Suppliers must develop, implement, and maintain environmentally responsible business practices, abiding by all federal, state, and local environmental laws.

        Business Ethics

        Anti-Bribery & Anti-Corruption
        Suppliers must not engage in corruption, extortion, embezzlement, or bribery to obtain an unfair or improper business advantage, such as paying or offering anything of value to any ND Paper employees or affiliates with the intent to improperly influence such person’s business decision making or to secure some other improper business advantage.

        ND Paper expects all suppliers to abide by all applicable anti-corruption laws and regulations of the countries in which it operates.
        Bribery of federal, state, or local public officials in any country is illegal and strictly prohibited. It is absolutely prohibited to give, offer or promise, directly or indirectly, anything of value to or for the benefit of any public official with the intent to influence any public act or to influence any public official to commit or aid in the commission of any act in violation of the law.

        Gifts & Business Courtesies
        ND Paper maintains a strict zero-gift policy, even when gifts may be permissible under local law and policy. ND Paper will never extend preferential treatment to suppliers because of their offer of gifts, entertainment, or other items of value. Suppliers may not offer gifts to ND Paper in an attempt to improperly influence our business decisions, or to improperly gain advantage over other suppliers.

        Intellectual Property & Confidentiality
        Suppliers must protect ND Paper’s intellectual property and maintain the confidentiality of ND Paper trade secrets and non-public information.
        Suppliers should take proper care to protect all sensitive information, including confidential, proprietary, and personal information of their customers including ND Paper. Information received by suppliers should not be used for any purposes beyond the scope of the business arrangement with our company without prior authorization.

        Conflicts of Interest
        Suppliers should disclose to ND Paper any actual or potential conflicts of interest in doing business with ND Paper, including any relationships (familial or otherwise) between a Supplier’s employees, or otherwise affiliated persons, and ND Paper employees that make decisions affecting the Supplier’s business with ND Paper.

        Suppliers must not enter agreements or take actions that unreasonably restrain trade or are deceptive and misleading to the marketplace.

        No Retaliation
        ND Paper has a strict no-retaliation policy with regards to the good-faith reporting of potential legal or ethical issues. ND Paper will not tolerate or condone retaliatory actions taken against any supplier employee or agent in response to the good faith reporting of such issues. ND Paper reserves the right to take any action deemed necessary, including the potential termination of the business relationship with any supplier who engages in such conduct.

        Reporting Violations

        Suppliers and ND Paper employees are obligated to report incidents or transactions in violation of the Supplier Code of Ethics to the Ethics Reporting Line (contact information below).

        To Contact the Ethics Line for USA and Canada: 1-833-370-0099
        Visit www.lighthouse-services.com/ndpaper to make a report online.
        I certify understanding and will comply by ND Paper's Supplier Code of Ethics when doing business with ND Paper. I understand that the violation of the Supplier Code of Ethics or the failure to report any violation(s) could result in loss of current and/or future business.
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      • EFT Agreement

        EFT is the ND Paper standard payment method. It provides more reliable and timely payment process for our vendors. Payment by check adds delay and delivery risk to payment, and is generally discouraged.

        The Vendor ("Seller") agrees to accept payments from ND Paper (“Purchaser”) through Electronic Funds Transfer (“EFT”) in accordance with the following terms and conditions:

        1. Purchaser’s EFT will be made to the financial institution and bank account number shown below (“Transmission information”). If Seller desires to change the Transmission information, Seller shall give Purchaser not less than thirty days prior written notice of the change. Seller shall hold Purchaser harmless for any loss to Seller arising from wrong Transmission information.

        2. Purchaser’s EFT will be made in accordance with the National Automated ClearingHouse Association’s Corporate Trade Payment Rules.

        3. Purchaser is responsible for EFTs set up to the point where the financial institution indicated below receives or has control of the transaction.

        4. Seller shall provide an email address where remittance data may be emailed.

        5. Either Purchaser or Seller may terminate the use of EFTs by written notice to the other at least thirty days before the termination date.

        6. Written notices to the Purchaser shall be addressed to:

        Attention: Treasury Department ND Paper 1901 S Meyers Road Suite 600 Oakbrook Terrace, IL 60181

        or email to: treasury@us.ndpaper.com
      • Vendor Certification of Understanding and Agreement - EFT

        I certify understanding and will comply by ND Paper's EFT Agreement when doing business with ND Paper. I understand that the violation of the EFT Agreement or the failure to report any violation(s) could result in loss of current and/or future business.
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      • Payment Information

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        If Choosing EFT method of payment, have you completed the ND Paper EFT Agreement ?
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        If choosing ERS method of payment, have you completed the ND Paper ERS Agreement?
      • Payment Information - Banking Details

      • if applicable
      • Drop files here or
        Accepted file types: jpg, png, gif, ico, pdf, ppt, docx, doc, Max. file size: 50 MB.
          Please upload a copy of a voided check or bank letter confirming your banking details
        • Vendor Trade Information

        • If division/subsidiary, name of parent company. If not applicable, please indicate "N/A"
        • Drop files here or
          Accepted file types: pdf, Max. file size: 50 MB.
            Provide document that identifies minimum of (3) business references. Identify company, nature of relationship, contact/title and contact information. Ensure that the contact name, email and phone numbers are listed. We require a minimum of 3 trade references. (PDF Only)
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            Vendor Insurance

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            If coming onsite to one or more of ND's mill locations, the vendor certifies that all relevant personnel have reviewed and clearly understand the respective mill(s) safety procedures and contractor certifies that it has completed ND's Contractor Safety Qualification form and Contractor Insurance Qualification form.
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